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Oracle ECM Presentation


Oracle Enterprise Content Management

Oracle content and collaboration presentation by Derek Freel and Binesh Lad at Oracle Birmingham 4th June 2007.

The Powerpoint is here. You can download the presentation and compare it to the notes I made below at the time.

Oracle’s offering is the result of the Stellent acquisition in October 2006 for $440.

  • The current ECM market is $3.6B and growing at 13% annually
  • Stellent was the market leader.
  • Competitors:
    • Documentum
    • EMC
    • Hummingbird
    • Vignette
    • Filenet
    • Interwoven
  • Oracle now have 4,700 customers including CocaCola, Sky, Vodafone, B&Q, Kingfisher, ‘The Club (depts. Of Health, Education & DirectGov), HMRC, DVLA, DWP (600 intranets consoilidated), JobCentre Plus, Sony, Renault F1

According to Gartner, ECM is critical to a successful organisation

  • 80% of data in is an unstructured format
  • 42% transactions are paper based
  • 79% of companies have 2 or more repositories
  • 25% of companies have more than 15 repositories
  • 40% of IT budgets are spent on integration
  • 30% of people’s time is spent searching for relevant data
    • For every £100 spent maintaining structure data, £5 is spent on unstructured data. Note: Oracle stated at the UK Fusion conference (11-Jul-07) that it intends ensuring future database releases are more capable of storing unstructured data in file systems as well as standard tables.

 

Forrester comments

  • Enterprise return on information is low
  • There is ‘data sprawl’ which cause a barrier to productivity
  • Disparate systems ares storing unstructured contect

Observations of an effective ECM

  • Share the right content
    • Version control
    • Too much information is out of date and inaccurate
    • Native applications are required to view information
  • Share to the right people
  • Provide relevant access
  • Deliver via the web

Current repositories involve:

  • Shipping and printing
  • Routing and approval process
  • Search and retrieval time
  • Manual conversion to web-viewable formats
  • Multiple web sites
  • Webmaster bottleneck
  • Need to store data once and share in different ways
  • Compliance and risk management

An ECM should therefore Share, secure, minimize risk, automate

Strategy for ECM

  • It is not just a repository
  • Establish and ECM infrastructure
  • Manage all content stores (uniform policies and control information in place)
  • Secure information beyond managed environments

ECM should be:

  • A single unified interface = single customer experience
  • Records and retention
  • Information Rights Management

Information Rights Management allows the creation of time-restricted documents or ‘sealed media’. This stops printing, screendumps, copy/paste etc.

Records & Retention. Records are fixed and liable to safekeeping and disposal according to a retention schedule. This distinguishes them from ‘live’ documents.

Relevant standards: JSR168, JSR170

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